Volume 43 - Issue 22 - May 30, 2024

State of Kansas

State Election Board

Permanent Administrative Regulations

Article 1.—APPORTIONMENT OF ELECTION EXPENSES

6-1-1. Direct expenses. (a) The direct expenses which shall be apportioned by the county election officer among the subdivisions of government for which elections are conducted shall be those which would not have been incurred but for the conduct of such election, and shall include:

(1) Publication of legal notices;

(2) printing of ballots;

(3) preparation, programming and testing of voting equipment, optical scanning equipment, and electronic poll books;

(4) transportation of voting equipment, optical scanning equipment, and electronic poll books to and from polling places;

(5) security of voting equipment, optical scanning equipment, and electronic poll books while being moved to and from polling places;

(6) postage and envelopes, including those for advance by-mail ballots;

(7) rental and security of polling places, clean-up and similar expenses incurred in the provision of voting places;

(8) cost of poll books, summary sheets, clerical supplies used at polling places;

(9) transportation of ballots, delivery of supplies to voting places;

(10) election judges and clerks for election day and advance in-person voting;

(11) cost of post-election audits; and

(12) cost of recounts, if not reimbursed by the candidate.

(b) The cost of printing of ballots shall be apportioned equally among the subdivisions of government for which ballots are printed, without regard to the length of such respective ballots.

(c) The costs of voting places and election board members shall be borne equally by the subdivisions of government for which elections are conducted at such voting places.

(d) Where voting places are required for one or more, but less than all subdivisions of government, because the geographical areas of all subdivisions are not coextensive, the direct costs of such voting places shall be apportioned only among the subdivisions for which elections are conducted. (Authorized by K.S.A. 25-2203; implementing K.S.A. 25-2201; effective, E-73-18, July 1, 1973; effective Jan. 1, 1974; amended June 14, 2024.)

6-1-2. Indirect costs. (a) The indirect costs which shall not be reimbursed to nor apportioned by the county election officer among the subdivisions of government for which elections were conducted shall include:

(1) Costs of regular and temporary county election office employees;

(2) Charges for the use of voting equipment, optical scanning equipment, and electronic poll books;

(3) Preparation and/or furnishing of maps;

(4) Costs of rental of office equipment for use in election offices; and

(5) Costs for hospitality including food, beverages, and gifts for election workers.

(b) The cost of preparing and programming voting equipment, optical scanning equipment, and electronic poll books are not indirect costs. (Authorized by K.S.A. 25-2203; implementing K.S.A. 25-2201; effective, E-73-18, July 1, 1973; effective Jan. 1, 1974; amended June 14, 2024.)

Scott Schwab
Secretary of State
State Election Board Chair

Doc. No. 052182