Volume 41 - Issue 24 - June 16, 2022

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must email a proposal to KDOT.DesignContracts@ks.gov by 12:00 p.m. (CDT) July 6, 2022, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in category(s):

• 201 – Location and Design Concept Studies/Corridor Studies (PE)
• 181 – Corridor Enhancement/Scenic Byways
• 161 – Corridor/Project Feasibility Studies

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Table 1: Background and Scope of Project
Project Number	Background and Scope of Project
KA-6499-01	The KDOT District 5 Access Management Plan identifies the K-254 Corridor, along K-254 from the City of Wichita to the City of El Dorado, as a vital transportation corridor that is recommended for future planning. KDOT recently approved a request from local agencies along the corridor to partner in the development of the K-254 Corridor Management Plan. The successful consultant will set forth an overall land-use and access management strategy and identify various transportation improvements to keep traffic moving safely and efficiently as development occurs. This study is intended to assist in making informed growth decisions over the next 20 years.

Table 2: Project Summary
Project Number	Route and Scope	Length (mi)	Project Termini
KA-6499-01	254-08 K-254 from Wichita to El Dorado Corridor Plan	22 miles along highway and within 1 mile either side	Eastern limits of the north junction project, 1/2 mile east of Hydraulic; Western limits of the KTA/KDOT/City study in El Dorado, west ramps of K-196
Project Number	Type
KA-6499-01	KDOT, in collaboration with the K-254 corridor partners, is seeking a consultant to develop a Corridor Management Plan for the K-254 Corridor, from I-135 to K-196 in El Dorado. This will be a comprehensive planning effort and we are seeking and encouraging innovative ideas for delivery of the plan

Anticipated Consultant Scope

KDOT anticipates the following may be included in the consultant’s scope in this phase:

• Public and stakeholder involvement (schools, petrochemical, agriculture, residential, business, commercial, industrial, local communities, railroads, freight, etc.).
• Traffic safety review, among other things, the safety review must consider crash history and risk factors, and link desired safety outcomes to improvement recommendations. The review shall also consider/evaluate recent safety investigations along the subject corridor.
• Market analysis of trends and opportunities for growth and future demand.
• Existing and future land-use and traffic projections.
• Corridor mobility analysis (multimodal, O/D, etc.)
• Freight and economic development considerations within the study area.
• High-level scan for potential utility, environmental, and historical property impacts.
• Conceptual signage and wayfinding enhancements along the corridor.
• Corridor improvement recommendations and cost estimates for immediate, midterm, and ultimate improvements.
• Implementation strategies for the plan, which shall include, but may not be limited to, funding opportunities and strategies under state and federal programs, such as the federal Bipartisan Infrastructure Law (BIL), among others.

Note: A scoping meeting will follow consultant selection to better define the project scope.

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (CDT) July 6, 2022
2. The program fiscal year for this project is FY 2024 (July 2023 - June 2024)
3. Important dates in Phase:
   • Bstdy: August 1,2022
   • Draftrept: February 14, 2023
   • Estdy: November 1, 2023

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed 4 pages total (including any cover letter, index, etc.). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be count as two or more pages depending on size.
3. A single PDF (2MB maximum size) of the proposal including all attachments must be emailed to KDOT.DesignContracts@ks.gov by the proposal due date and time.
4. The subject line of the email and the PDF file name must read:
   1. “KA-6499-01, K-254 Corridor Management Plan, Butler County_FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”) and No. 10 (“Policy Regarding Sexual Harassment”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing.
6. The outline in Table 3 below describes the expected proposal organization and content sections.
7. Table 4 lists the evaluation criteria and associated weights which will be used to make a selection.

Table 3: Proposal Content
Section	Description of Intent
Cover Letter	1 page
Project Approach	Demonstrate a unique approach to accomplish the plan and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements. Include unique qualifications or experience related to the plan approach.
Approach to Schedule	Describe the approach to accomplish the scope within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor	Weight
Qualifications and experience of project manager and other key project team members proposed for services	20%
Past performance history for similar project/services for the project partner	25%
Approach and Commitment to meet advertised schedule	10%
Project approach	10%
Familiarity of the project area	15%
Demonstrated understanding of nature and scope of project	20%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)

Questions

All questions regarding this request for proposals shall be emailed to KDOT.DesignContracts@ks.gov.

Questions can be submitted until June 23, 2022; answers will be provided to all prequalified consultants on June 30, 2022.

Marcia Turner, P.E., Contracts Manager
Division of Engineering and Design

Doc. No. 050246