Volume 41 - Issue 24 - June 16, 2022

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project described in Table 1 below. Interested consultants must email a proposal to KDOT.DesignContracts@ks.gov by 12:00 p.m. (CDT) June 29, 2022, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in the following categories: 201 Location and Design Concept Studies/Corridor Studies, 211 Highway Design–Major Facility, 231 Traffic Control Analysis and Design, 301 Land Surveying, and 302 Engineering Surveying.

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Table 1: Background and Scope of Project
Project Number	Background and Scope of Project
KA-6557-01	Construct 4-lane expressway on US-50 near Dodge City in Ford County.

Table 2: Project Summary
Project Number	Route and Scope	Length (mi)	Project Location
KA-6557-01	50–29 Construct 4-lane expressway	3.0	U.S. 50 from the eastern city limits of Dodge City (Avenue P) east to the US-50/US-283 junction

Anticipated Consultant Scope

KDOT anticipates the following will be included in the consultant’s scope in this initial phase: Survey Services, Right of Way Services, Discovery Phase Services (NEPA EA/EIS); and Public Involvement Services.

The selected consultant will need to gather and evaluate preliminary information. The NEPA boundary will be established and Public Involvement will be conducted during the Discovery Phase.

Based on improvements and funding needs identified and developed during the Discovery Phase, the consultant selected for this Request for Proposals may or may not be selected to continue providing service up through the Preliminary and/or Final Designs. Additional phases which may be added later (at the Secretary’s discretion) and may include: Preliminary Design Services; Final Design Services; Right of Way; Geotechnical Engineering; Break in Access Study; Public Involvement Services; Environmental Documentation Preparation (Permitting); Letting and Construction Phase Services; and 3D Electronic Deliverables Preparation.

Current expectations for consultant scope are detailed below. The scope included herein may not be all-inclusive. A scoping meeting will take place after consultant selection is made.

Project Management

• Develop and communicate Project Management Plan and Quality Assurance Plan.
• Perform quality control checks according to Quality Assurance Plan.
• Provide electronic plan files compliant with KDOT Graphic Standards Manual, including CAD conformance checks and ControlCAD indexed DGN files with ProjectWise attributes.
• Provide bi-annual construction cost estimates and at major project milestones.

Road Design

• Discovery Phase including NEPA (EA/EIS).
• Visit the project site location.
• Subsequent phases may include:
  • Develop plans to Materials and Research.
  • Building of the existing and permanent right of way.
  • MS4 Water Quality Control.
  • Develop Preliminary Plans to Field Check.
  • Perform roadway geometric design, drainage design, intersection analysis, median width analysis, and roadside safety analysis.

Survey and Right of Way

• LIDAR for preliminary location surveys.
• Visit the project site location.
• Subsequent phases may include:
  • Provide a full survey including structures in the existing right of way. The deliverables shall incorporate the full project including the roadway and bridge surveys and will be provided in the Kansas Regional Coordinate System.
  • Establish and determine impacts to right of way and utilities.
  • Based upon consultant’s field survey data and historical KDOT project information, consultant shall establish and compile into a right of way strip map the positions and locations of the existing highway right of way and property lines for the ownership adjacent thereto. Consultant shall perform these activities using coordinate geometry and Bentley Open Site Designer.

• Subsequent phases may include:
  • Development of Traffic Management Plan, including coordination with the local government and KDOT Office.
  • Develop permanent signing and pavement marking plans.
  • Develop Traffic Control Plans

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (CDT) June 29, 2022
2. The program fiscal year for this project is FY 2028 (July 2027–June 2028)
3. Important dates in Discovery Phase:
   1. Bstdy: October 12, 2022
   2. Draftrept: August 16, 2023
   3. Estdy: August 31, 2023
   4. Prcap: September 28, 2023

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed 4 pages total (including any cover letter, index, etc.). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be count as two or more pages depending on size.
3. A single PDF (2MB maximum size) of the proposal including all attachments must be emailed to KDOT.DesignContracts@ks.gov by the proposal due date and time.
4. The subject line of the email and the PDF file name must read:
   1. “KA-6557-01–4Lane Expswy in Ford Co_FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”) and No. 10 (“Policy Regarding Sexual Harassment”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing.
6. The outline in Table 3 below describes the expected proposal organization and content sections.
7. Table 4 lists the evaluation criteria and associated weights which will be used to make a selection.

Table 3: Proposal Content
Section	Description of Intent
Cover Letter	1 page
Project Approach	Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.
Approach to Schedule	Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor	Weight
Qualifications and experience of project manager and other key project team members proposed for services	20%
Project approach	10%
Approach and commitment to meet advertised schedule	20%
Past performance history for similar projects/services for KDOT	10%
Approach to quality control	10%
Understanding of KDOT Technical Policies	10%
Demonstrated understanding of nature and scope of project	10%
Identification of special conditions to be considered for the project	10%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)

Questions

All questions regarding this Request for Proposals shall be emailed to KDOT.DesignContracts@ks.gov.

Questions can be submitted until June 17, 2022; answers will be provided to all prequalified consultants on June 22, 2022.

Marcia Turner, P.E., Contracts Manager
Division of Engineering and Design

Doc. No. 050222