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Publications iconKansas Register

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Volume 44 - Issue 29 - July 17, 2025

(Published in the Kansas Register July 17, 2025.)

East Central Kansas Economic Opportunity Corporation

Notice to Contractors

East Central Kansas Economic Opportunity Corporation (ECKAN) Weatherization, located in Ottawa, Kansas, is a non-profit corporation that does retrofit weatherization work on homes for the elderly, low-income and individuals with disabilities.

Currently, we are expressing the invitation for competitive bids to become a prequalified contractor for the Kansas Weatherization Assistance Program at ECKAN.

  • 2025 General Contractor Weatherization Crews
  • 2025 HVAC Weatherization Crews

Weatherization services will be available in the following counties (including one temporary county):

  • Allen
  • Anderson
  • Bourbon
  • Chase
  • Coffey
  • Douglas
  • Franklin
  • Greenwood
  • Johnson
  • Linn
  • Lyon
  • Miami
  • Morris
  • Osage
  • Shawnee
  • Woodson
  • Wyandotte

Please be specific on what counties you are willing to perform work in.

ECKAN is an Equal Opportunity Employer and will not do business with any firm or individual that in any way, directly or indirectly, discriminates against any person because of age, race, color, handicap, sex, national origin, or religious creed.

Contractors must bid on all the listed items, separated by material and labor. You will have to work on both stick built and mobile homes.

With a competitive proposal method of procurement, proposers will be evaluated on a weighted scale that considers some or all the following criteria as appropriate for the procurement:

  1. Adequacy of the proposed methodology.
  2. Skill and experience of key personnel.
  3. Demonstrated experience.
  4. Other technical specifications designated by the department requesting proposals.
  5. Compliance with the administrative requirements of the request for proposal (format, due date, etc.).
  6. Contractor’s financial stability.
  7. Contractor’s demonstrated commitment to the nonprofit sector.
  8. Results of communications with references supplied by the vendor.
  9. Ability/commitment to meeting time deadlines.
  10. Cost.
  11. Minority- or women-owned business status of vendor.
  12. Other criteria (to be specified by the department requesting the proposal).

If your bid is accepted, you must supply ECKAN Weatherization with:

  • Your Federal ID number (W-9)
  • Proof of Liability Insurance and Workman’s Compensation ($1,000,000 minimum coverage)
  • Licensed Renovation Firm Certificate
  • LEAD Training Certificate

You are responsible for all permits if required. All material and labor must be under warranty for one (1) year from installation date for HVAC Contractors and (1) year from final inspection date for General Contractor services.

ECKAN Weatherization understands that all work is not identical. We will work with the winning bidders if the actual cost exceeds the bid. Please bid only in the counties that you are willing to work.

We will be holding a meeting from 9:00 a.m. July 29, 2025, for HVAC Contractors and 1:00 p.m. to 4:00p.m. for General Contractors, to answer any questions and/or discuss the procurement bidding process for new contractors wanting to bid to provide services for weatherization and discuss the changes being made in the program for any existing contractors who will be bidding for the 2025 cycle.

Meeting location

204 S. Walnut St., Suite B
Ottawa, KS 66067
(Northwest door of the building)
Please RSVP to Linda Wood at lwood@eckan.org by July 21, 2025

The deadline to submit bid proposals is 12:00 p.m. Friday, August 22, 2025. No late bid proposals will be accepted.

All bids must be submitted using one of the following methods (labeled – Weatherization Bid):

By mail to:

ECKAN Weatherization
PO Box 40
Ottawa, KS 66067

Hand delivered to:

ECKAN Weatherization
204 S. Walnut St., Suite B
Ottawa, KS 66067
8:00 a.m. to 5:00 p.m. Monday through Friday

ECKAN Central Office
1320 S. Ash St.
Ottawa, KS 66067
8:00 a.m. to 4:30 p.m. Monday through Friday

Emailed to:

weatherization@eckan.org

Accepted bids will be notified by Monday, September 1, 2025

To obtain a bid and county selection form for either HVAC and/or General Contracted Services, Weatherization Contract, and to look at our SWS handbook that all work must follow, please visit our website at https://eckan.org/news-events-and-resources/. You may also contact the ECKAN Weatherization office for information at 785-242-6413 or toll free 888-833-0832.

Linda Wood
Weatherization Director
East Central Kansas Economic Opportunity Corporation

Doc. No. 053308

Secretary of State Seal