Volume 44 - Issue 23- June 5, 2025

State of Kansas

Department of Transportation

Request for Proposals

KA-6022-01 Proposed Right of Way Writing Legal Descriptions Services

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must submit a proposal as laid out herein by 12:00 p.m. (Central Time) June 25, 2025, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in the following category(s):

• 301 - Land Surveying
• 302 - Engineering Surveying

Right of Way Services former category 336, is no longer a prequalified category and not listed in the new blue book, this project however does require those services. Here are the qualifications that must be demonstrated to be considered qualified.

Right of Way Services

Development of the existing highway right of way features and preparation of the proposed highway right of way. The Bureau of Right of Way will assist in the activities between the consultant and the Bureau of Design to expedite the consultant’s development of the existing highway right features and preparation of the legal description for the proposed highway right of way. The consultant shall use the electronic data processing techniques in design and plan preparation and said data files shall be organized as described in KDOT’s “Graphic Standards Manuals”; delivered Intergraph’s CADD files in the most current version of Microstation; and conform with the standard practices as described in the “Bureau of Right of Way – Engineering Section Manual.”

The Bureau of Right of Way will provide the consultant (if not turnkey) with the following items as they become available in the course of the project development: Field Survey notes; project plans; strip map with tracts enumerated; certificates of title; available graphic files in the form of an Intergraph CADD design file in the current version of Microstation; and at the proper time, coordination with the Bureau of Design for establishing final right of way.

Qualifications

The consultant must be staffed with a licensed land surveyor from the State of Kansas who is directly responsible for the services.

Firms will need to present their qualifications for this category on the two-page KDOT Consultant Qualification Form.

For the listed blue book categories, if a firm is not currently prequalified by KDOT in any of the required categories, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this solicitation for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at https://www.ksdot.gov/doing-business/design-consultants/design-consultant-prequalification. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Background and Scope of Projects

KDOT is requesting consulting services for proposed right of way writing legal descriptions for project US-56 Reconstruction in Barton County. East city limits of Great Bend (Kiowa Road) to K-156/US-56/K-96 Junction.

Anticipated Consultant Scope

Right of Way Services.

KDOT anticipates the following to be included in the consultant’s scope:

The consultant will be working with the Bureau of Right of Way (BROW) for the proposed right of way for approximately 29 tracts associated with this project. Writing legal descriptions and all documents required for proposed right of way. The consultant will be developing the proposed right of way per KDOT standards of the Bureau of Right of Way (BROW) policies and manuals. Deliverables include marked-up plans for final right of way corrections, detailed documentation outlining the method for establishing the proposed right of way station offset report, exhibits for each tract/parcel, legal description for right of way and easements for each tract/parcel with detailing/method for establishing the parcel, a closure report with each legal for each parcel based on bearings/distances from the description. The final strip map in .DGN, PDF, and .KMZ format with proposed tracts and parcels and a staking package. Length (mi) 2.290.

Table 1: Summary of Project Information
County	RT-CO	Project #	Project Type	Tracts	BROW Letting-18MO	KDOT Letting Date
Barton	056-005	KA-6022-01	Reconstruct US-56 to a 4-Lane Expressway	29	To be determined	November 18, 2026

The scope included herein may not be all-inclusive. A scoping meeting will take place after consultant selection is made.

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (Central Time) June 25, 2025.
2. Ranking of proposals is expected to occur on or around June 27, 2025. Negotiations with the most highly ranked firm are expected to begin on or around July 11, 2025. An executed agreement is anticipated around July 25, 2025.
3. The program fiscal year for this project is FY2026 (July 2025–June 2026).
4. Official Right of Way Plans: December 5, 2025
5. Due to Appraisal: September 1, 2025 (This is an approximate date)

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed the page limit laid out in Table 2 below (including any cover letter, index, etc.). Page limit includes the requested Consultant Qualification Form for removed category(s). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be counted as two or more pages depending on size.
3. A single PDF (10 MB maximum size) of the proposal must be uploaded to the appropriate bid form on Bid Express by the proposal due date and time.
4. The proposal PDF file name must read:
   1. “KA-6022-01_ Proposed Right of Way Writing Legal Descriptions Services FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”), No. 10 (“Policy Regarding Sexual Harassment”), and No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing. Both attachments are required for every firm involved in a multi-consultant team. Upload these files as instructed in Bid Express.
6. The outline in Table 2 below describes the expected proposal organization and content sections.
7. Depending on the number and quality of responses received, KDOT anticipates shortlisting (based on proposals) and holding interviews prior to final selection (which may be based on both proposal and interview content). If KDOT deems interviews to be necessary, interview details and requirements and evaluation criteria for the interview will be distributed to shortlisted consultant teams in advance.
8. Table 3 lists the evaluation criteria and associated weights which will be used to shortlist respondents and may be considered in final selection.

Table 2: Proposal Content
Section	Description of Intent	Page Limit
Cover Letter		1 Page
Qualification Form for Removed Category(s)	Fill out the “Consultant Qualification Form” for the indicated removed category(s) and submit with your proposal. Description of category indicated on page 1 of Request for Proposals.	2 Pages
Project Approach	Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.	2 Pages
Approach to Schedule	Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.	1 Page total
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.

Table 3: Evaluation Factors
Evaluation Factor	Weight
Qualifications and experience of project manager and other key project team members proposed for services	5%
Project approach	5%
Approach and commitment to meet advertised schedule	60%
Past performance history for similar projects/services for KDOT	20%
Availability to respond to the work	5%
Understanding of KDOT CAD standards and expectations for deliverables	5%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract:

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)
• Special Attachment No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”)

Special Contract Conditions

Weekly status report required.

The selected firm will be asked to enter scope and fee negotiations with KDOT for an agreement. In the event KDOT cannot reach an agreement with the highest-ranked firm, it will terminate negotiations with such firm and commence negotiations with the next highest-ranked firm, and so on, until either agreement is reached for a satisfactory scope of services for a fair and reasonable price, or KDOT decides to pursue other alternatives.

Questions

All questions regarding this Request for Proposals shall be submitted via Q&A section of bid form in Bid Express.

Questions can be submitted until June 12, 2025; answers will be provided to all prequalified consultants on June 19, 2025.

Calvin Reed
Secretary
Department of Transportation

Doc. No. 053213