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Publications iconKansas Register

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Volume 44 - Issue 20- May 15, 2025

(Published in the Kansas Register May 15, 2025.)

Mid-States Materials

Request for Proposals

Interested parties are invited to submit a proposal to complete scope of repairs for the proposed Mid-States Materials – Horace, Kansas location.

Scope of Work

Provide all necessary labor, equipment, and logistical services to supply all materials called for. Complete all administrative, rehabilitation, and track construction work including vegetation control, switch tie replacement, track tie replacement, and manufacturing/furnishing transloading ramp required for the Mid-States Materials Horace Kansas track rehabilitation project. The scope is defined further as follows:

  • Remove all vegetation from 10’ centerline of 3 turnouts and 675’ tangent track.
  • Install (2) flip over derails
  • Install (140) new 7” Grade 5.
  • Install (78) new switch ties within 3 turnouts.
  • Properly dispose of all materials removed.
  • Manufacture/Furnish transload ramp.

All pre-existing rail, ties, OTM, or other materials that are removed must be disposed of according to all local, state, and federal regulations.

Minimum Requirements

  1. Roadway Worker Protection.
  2. Comply with all Kansas & Oklahoma (K&O) Railroad requirements.
  3. Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Workers and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  4. Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  5. Subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the K&O Railroad.

Standards

All Standards referenced by the project plans, scope of work, and specifications, as well as applicable AREMA standards must be upheld during all phases of the project. Use existing rail.

Submittals

The following documents shall be submitted at the time listed, by the contractor as part of the project:

  1. Schedule of Work: Submitted with proposal.
  2. Certificate of Insurance: Submitted prior to construction.
  3. Safety Plan: Submitted prior to construction.
  4. Proof of Roadway Worker Training: Submitted prior to construction.

Other Responsibilities

  1. Permits – Contractor is responsible for all federal, state, and local permits for the work.
  2. Utilities – Contractor is responsible for locating and protecting site utilities.
  3. Site Clean-Up – Contractor is responsible for proper site disposal of materials in accordance with local, state and federal laws. Contractor is responsible for site restoration. Contractor is responsible for securing dumpster and hauling off used material. No old ties will be allowed to be stored on site in a pile.
  4. Right-of-Way Access – Contractor is responsible for obtaining proper right of way entry prior to Farmers Coop property and entering K&O Railroad property.
  5. KDOT Grant – All requirements applicable to the Contractor pursuant to the grant provided to Farmers Coop from the Kansas Department of Transportation in connection with this project.

Insurance

Contractor shall purchase required insurance coverage and submit verification of Certificate of Insurance prior to construction. Contractor shall address insurance requirements by K&O Railroad and submit proof to both Farmers Coop and K&O Railroad.

Materials

All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on Mid-States Materials right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further if needed. Contractor is responsible for furnishing all required materials to complete the project.

Non-Project Areas

Mid-States Materials has secured access to the project through the K&O Railroad. Other access may be obtained by the contractor if they so choose. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Project Completion

All work pertaining to this project shall be completed by Aug 31, 2025. Failure to complete work by April 31, 2025, may result in the contractors’ removal from the property or charges of $2,500/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than May 30, 2025, via email to Cole Andersen at candersen@bettisasphalt.com. All submitted proposals shall be reviewed by Mid-States Materials. Proposal must include all required information. Incomplete proposals shall be rejected. The structure of the proposal must be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  • Mobilization and Demobilization – Lump sum, including freight/material delivery costs.
  • Labor and Equipment Costs to Install:
    • (140 each) Grade 5 Ties
    • (78 each) Switch Ties
    • (2 each) Flip over derails
    • (675 track feet) vegetation control
    • Disposal of all old materials and rubbish
  • Material costs (by material, i.e., crossties, ballast, OTM, etc.):
    • (140 each) Grade 5 Ties
    • (78 each) Switch Ties (No. 11 Switch Package)
    • (2 each) Flip over derails
    • (12 kg) 100# of Spikes 5/8”x6” Cut Spike
  • Furnish transload ramp
  • Taxes
  • Provide a total sum of all line items on the proposal.

Work Reporting

Weekly work reports must be filled out and submitted to Cole via email at candersen@bettisasphalt.com. Weekly reports should include updates to project schedules, materials used, materials received, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project.

Cole Anderson
Senior Vice President
Bettis Companies

Doc. No. 053165

Secretary of State Seal