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Publications iconKansas Register

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Volume 43 - Issue 30 - July 25, 2024

(Published in the Kansas Register June 25, 2024.)

East Central Kansas Economic Opportunity Corporation

Notice to Bidders

East Central Kansas Economic Opportunity Corporation (ECKAN) Weatherization, located in Ottawa, Kansas, is a non-profit corporation that does retrofit weatherization work on homes for the elderly, low-income, and individuals with disabilities.

Currently, we are expressing the invitation for competitive bids to become a prequalified contractor for the following Kansas Weatherization Assistance Program at ECKAN.

  • 2024 General Contractor Weatherization Crews
  • 2024 HVAC Weatherization Crews

Weatherization services will be available in the following counties (includes a temporary expansion of counties): Allen, Anderson, Atchison, Bourbon, Brown, Chase, Coffey, Doniphan, Douglas, Franklin, Greenwood, Jackson, Jefferson, Johnson, Leavenworth, Linn, Lyon, Miami, Morris, Nemaha, Osage, Shawnee, Woodson, and Wyandotte. Please be specific on counties you are willing to perform work in.

ECKAN is an Equal Opportunity Employer and will not do business with any firm or individual that in any way, directly or indirectly, discriminates against any person because of age, race, color, handicap, sex, national origin, or religious creed.

Contractors must bid on all the listed items, separated by material and labor. You will have to work on both stick built and mobile homes.

With a competitive proposal method of procurement, proposers will be evaluated on a weighted scale that considers some or all the following criteria as appropriate for the procurement:

  1. Adequacy of the proposed methodology.
  2. Skill and experience of key personnel.
  3. Demonstrated experience.
  4. Other technical specifications designated by the department requesting proposals.
  5. Compliance with administrative requirements of the request for proposal (format, due date, etc.)
  6. Contractor’s financial stability.
  7. Contractor’s demonstrated commitment to the nonprofit sector.
  8. Results of communications with references supplied by the vendor.
  9. Ability/commitment to meeting time deadlines.
  10. Cost.
  11. Minority- or women-owned business status of vendor.
  12. Other criteria (to be specified by the department requesting the proposal).

If your bid is accepted, you must supply ECKAN Weatherization with:

  • Federal ID number (W-9).
  • Proof of Liability Insurance and Workman’s Compensation.
  • Licensed Renovation Firm Certificate.
  • LEAD Training Certificate.

You are responsible for all permits if required. All material and labor must be under warranty for one (1) year from installation date for HVAC contractors and (1) year from final inspection date for general contractor services.

ECKAN Weatherization understands that all work is not identical. We will work with the winning bidders if the actual cost exceeds the bid. Please bid only in the counties that you are willing to work.

We will be holding a meeting at 10:00 a.m. August 7, 2024, at The Bottle House, 204 S. Walnut St., Ottawa, KS 66067, to answer any questions and/or discuss the procurement bidding process for new contractors wanting to bid to provide services for weatherization and discuss the changes being made in the program for any existing contractors who will be bidding for the 2024 cycle.

The deadline to submit bid proposals is 12:00 p.m. Wednesday, August 28, 2024. No late bid proposals will be accepted.

All bids must be submitted using one of the following methods (labeled – Weatherization Bid):

  • Mailed to ECKAN Weatherization, PO Box 40, Ottawa, KS 66067
  • Hand delivered to ECKAN Weatherization, 204 S. Walnut St. Suite B, Ottawa, KS 66067, Monday – Friday 8:00 a.m. to 5:00 p.m.
  • Emailed to weatherization@eckan.org

Accepted bids will be notified by Thursday, August 29, 2024.

To obtain a bid and county selection form for either HVAC and/or General Contracted Services, Weatherization Contract, and to look at our SWS handbook that all work must follow, please visit our website at https://eckan.org/news-events-and-resources/. You may also contact the ECKAN Weatherization office for information at 785-242-6413 or toll free 888-833-0832.

Jason Golom
Weatherization Project and Training Coordinator
Quality Control Inspector
East Central Kansas Economic Opportunity Corporation

Doc. No. 052335

Secretary of State Seal