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Publications iconKansas Register

Volume 43 - Issue 10 - March 7, 2024

State of Kansas

Department of Transportation

Request for Proposals

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm, or team of firms, to perform construction inspection services on multiple projects in various counties. Summary information for each project is provided below in Table 1.

Interested consultants must upload a proposal by 12:00 p.m. (Central Time) March 27, 2024, to the Bid Express page to be considered for selection.

Consultant Prequalification

Consulting firms interested in providing service on any project listed below must be prequalified by KDOT in the following category(s):

  • 241 – Construction Inspection and Testing

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Background and Scope of Projects

With this single solicitation, KDOT is requesting consulting services for construction inspections on the projects listed in Table 1. This table provides summary information for each project. One consultant will be selected to perform services associated with each group listed. Firms can express interest in the groups for which they would like to be considered by submitting a response as indicated below. There is no guarantee that a firm which has expressed interest will be selected for any project(s).

Table 1: Summary of Project Information
Group RT-CO Project # Scope, County Anticipated Start Working Days or CCD Office Comments
24102 K099-099 KA-5728-01 Bridge Replacement,
May 13, 2024 May 30, 2025 Wamego
24104 K013-075 KA-4594-01 Bank Stabilization,
50 Wamego
24105 I070-089 KA-7198-01 Resurfacing,
July 1, 2024 85 Topeka/Emporia Most likely night work. Tied to 70-89 KA 7239-01. Same Contractor as KA 7199/KA 7240 jobs. This project is tentatively scheduled to follow KA 7199/KA 7240.
I070-089 KA-7239-01 Resurfacing,
July 1, 2024 85 Topeka/Emporia Most likely night work. Tied to 70-89 KA-7198-01. Same Contractor as KA-7199/KA-7240 jobs. This project is tentatively scheduled to follow KA-7199/KA-7240.
I470-089 KA-7199-01 Resurfacing,
May 6, 2024 65 Topeka/Emporia Most likely night work. Tied to 470-89 KA-7240-01. Same Contractor as KA-7198/KA-7239 jobs. This project is tentatively scheduled to proceed KA-7198/KA-7239.
I470-089 KA-7240-01 Resurfacing,
May 6, 2024 65 Topeka/Emporia Most likely night work. Tied to 470-89 KA- 7199-01. Same Contractor as KA-7198/KA-7239 jobs. This project is tentatively scheduled to proceed KA-7198/KA-7239.
24201 K009-062 KA-7083-01 Resurfacing,
May 7, 2024 85 Belleville
K009-015 KA-7150-01 Resurfacing,
May 7, 2024 85 Belleville
24202 -106 KA-7069-01 Resurfacing,
May 13, 2024 65 Junction City
K015-057 KA-7082-01 Resurfacing,
April 12, 2024 55 Marion
24203 -045 KA-7072-01 Resurfacing,
April 1, 2024 60 Belleville
24303 U283-033 KA-7105-01 Resurfacing,
May 15, 2024 30 Hays
24307 K027-100 KA-5739-01 Grading, Bridge and Surfacing,
June 3, 2024 175 Oakley
24304 U083-106 KA-5585-01 Intelligent Transportation System,
June 3, 2024 220 Oakley
24305 I070-097 KA-6942-01 Bridge Repair,
April 22, 2024 100 Atwood
I070-091 KA-6947-01 Bridge Repair,
April 22, 2024 100 Atwood
24306 I070-098 KA-6951-01 Bridge Repair,
May 1, 2024 90 Hays
24503 U050-093 KA-7037-01 Resurfacing,
June 1, 2024 60 Pratt
U050-024 KA-7159-01 Resurfacing,
May 1, 2024 50 Pratt
24504 U160-004 KA-7051-01 Resurfacing,
July 29, 2024 30 Pratt
24605 U160-013 KA-5757-01 Grading, Bridge, and Surfacing,
April 29, 2024 145 Dodge City
U160-013 KA-5751-01 Grading, Bridge, and Surfacing,
June 17, 2024 115 Dodge City
24407 U054-037 KA-5760-01 Grading, Bridge, and Surfacing,
185 Iola
24106 U056-106 KA-7146-01 Resurfacing,
May 13, 2024 130 Olathe
24107 U036-022 KA-6588-01 Resurfacing,
May 6, 2024 35 Horton
K238-022 KA-7101-01 Resurfacing,
15 Horton Scheduled to follow project 36-22 KA- 6588-01
24108 K009-058 KA-7038-01 Resurfacing,
May 28, 2024 20 Wamego

Additional project information including construction scope to be inspected, a detailed description of the project location, and resources and inspection scope specifically requested from consultants in this request can be viewed in an online table at Upon publication of this Request for Proposals, KDOT anticipates each of these inspection efforts will require full teams (project manager and inspectors, as opposed to single role staff augmentation as is occasionally request) for various types of construction inspection except as noted in the table. Watch the website linked above for updated information. Tabulated information (both in this Request for Proposals and on the website) shall not be relied upon during inspections. It is provided for the convenience of consultants, specifically to aid in making decisions about which projects they are interested in performing.

Specific project needs are subject to modification and/or cancellation at KDOT’s discretion.

Anticipated Consultant Scope

The scope of construction inspection services and certifications required will vary for each project and are listed in the table available on the website noted above. Inspection efforts will be managed out of the offices listed. Also included for the convenience of consultants are indications of which grouped projects are currently slated to be performed by the same contractors.

Anticipated Schedule and Key Dates

  1. Proposals are due by or before 12:00 p.m. (Central Time) March 27, 2024.
  2. Ranking of proposals is expected to occur on or around March 28, 2024. Negotiations with the most highly ranked firm are expected to begin on or around April 4, 2024. An executed agreement is anticipated shortly thereafter.
  3. Anticipated scope starts dates and working days or anticipated calendar completion dates are shown in the table. All dates are subject to change.

Instructions for Proposal

  1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
  2. The consultant’s proposal must not exceed the page limit laid out in Table 2 below (including any cover letter, index, etc.). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be counted as two or more pages depending on size.
  3. A single PDF (10MB maximum size) of the proposal including all attachments must be uploaded to the appropriate bid form on Bid Express by the proposal due date and time.
  4. The proposal PDF file name must read:
    1. “ConstInsp Multiple Projects_2024.03 Release FIRM NAME”
  5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”), No. 10 (“Policy Regarding Sexual Harassment”), and No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”). If you need a Tax Clearance Certificate, you can request one at Allow 2-3 business days for processing. All attachments are required for every firm involved in a multi-consultant team. Upload these files as instructed in Bid Express.
  6. The outline in Table 2 below describes the expected proposal organization, content sections, and limits on number of pages.
    1. Each team is limited to a single, one-page cover letter.
    2. Consultants may indicate interest in any and all projects, indicate preference (s) for up to three projects, and shall both indicate interest and preferences on the “February 2024 Construction Inspections Interest & Preference Form is provided on the Bid Express page to complete and upload. Also, consultants are to use the bottom of that form to indicate any capacity limitations that need to be taken into account when making selections.
    3. Thereafter, each team is limited to two pages per project in which they express interest. In these pages, consultants shall:
      1. Describe the approach they plan to execute to deliver success on the project.
      2. Present the relevant qualifications and experience of the people they are proposing will provide the services.
      3. Provide the firm’s familiarity with KDOT and the project area.
    4. Finally, consultants are limited to a single, on-page descriptions of general qualifications (“Past Performance” selection plus “Approach to Quality Control” section) regardless of the number of projects in which they are expressing interest.
  7. Table 3 lists the evaluation criteria and associated weights which will be used to make a selection.
  8. Although not anticipated at this time, KDOT reserves the right to interview for the requested services associated with any of the listed projects prior to making final selections.
Table 2: Proposal Content
Section Description of Intent Page Limit
Cover Letter 1 Page
Consultant Project Interest and Preference Fill out “March 2024 Construction Inspections Interest & Preference Form” and submit with your proposal. 1 Page
Project Approach Describe how your firm will meet the fluctuating inspection needs of the project. 2 Pages
per project in which team is interested
Qualifications and Experience For key personnel to be assigned to the project provide names, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Familiarity with KDOT and Project Area Describe team’s familiarity with KDOT’s inspection processes and standards. Describe familiarity with the project area and any identified special site conditions.
Past Performance Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information. 1 Page
Approach to Quality Control Describe methods or procedures your firm will use to provide all services with professional quality and technical accuracy.
Table 3: Evaluation Factors
Evaluation Factor Weight
The quality and completeness of the response 10%
Availability to respond to the work 20%
Qualifications and experience of project manager and other key project team members proposed for services 20%
Past performance history for similar projects/services for KDOT 20%
Understanding of the project area 10%
Understanding of KDOT contract administration and closeout procedures 20%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

  • Special Attachment No. 8 (“Tax Clearance Certificate”)
  • Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)
  • Special Attachment No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”)

Special Contract Conditions

Batch Request for Proposals


All questions regarding this Request for Proposals shall be submitted via Q&A section of bid form in Bid Express.

Questions can be submitted until March 14, 2024; answers will be provided to all prequalified consultants on March 21, 2024.

Calvin Reed
Department of Transportation

Doc. No. 051924