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Publications iconKansas Register

Volume 42 - Issue 32 - August 10, 2023

(Published in the Kansas Register August 10, 2023.)

Viterra USA Grain

Request for Proposals

Interested parties are invited to submit a proposal to complete the below scope of repairs for the proposed Viterra USA Grain – Wichita, Kansas - P#87 RA-9866-23 project.

Scope of Work

Provide all necessary labor, equipment, materials, and logistical services to supply materials called for. Complete all administrative, rehabilitation and track construction work, rail, switches, ties, ballast, tamping, and regulating required for the Viterra USA Grain – Wichita, Kansas track rehabilitation project. The scope is defined further as follows:

  • Rail Upgrade - Elevator and Tail 3 Tracks:
    • Replace existing 90lb rail with 115lb rail:
      • All new rail joints are to be UT welded by certified welder(s).
    • Replace 1,440 damaged/rotted cross ties:
      • Dispose of all damaged/rotted cross ties.
      • Replace 1,440 cross ties with new 6”x8”x8’6” grade #3 or better cross ties.
      • Any remaining new ties will be placed in Tail 2 track.
    • Furnish labor, equipment, and materials to install new rail and cross ties.
    • Add 1,200 tons of clean 2” railroad ballast rock:
      • Tamp and regulate to proper height and cross-level.
      • Machine regulate and dress on accessible track. Hand regulate where not accessible by machine.
    • Furnish labor, equipment, and materials to add 1,400 tons of ballast, tamp, and regulate.
  • Rail Upgrade–Tail 2 Track:
    • Replace existing 90lb rail with 115lb rail:
      • All new rail joints are to be UT welded by certified welder(s).
    • Adjust Tail 2’s northern curve to create a smoother turn from K&O’s switch.
    • Furnish labor, equipment, and materials to install new rail.
  • Drainage System:
    • Remove existing and install five new culvert sections on Elevator 3 Track.
    • Remove existing catch basin #2 and install new catch basin.
    • Remove existing and install two new culverts on Tail 3 track.
    • Recreate groundwork elevation to ensure future stormwater empties where new culverts were added.
    • Furnish labor, equipment, and materials.

MSA and Roadway Worker Protection

Contractors must complete, and have on file, a current Master Service Agreement or Construction Agreement with Viterra USA Grain before the works begins.

  1. Contractor shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Personnel and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  2. Contractor shall wear required Personal Protective Equipment (PPE) at all times while on property. Minimum PPE includes hard hat, safety glasses (with side shields), Class III high visibility vest or clothing, leather gloves, and steel toed leather work boots.
  3. Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with FRA 219 approved drug testing program.
  4. Any subcontracted work shall have written approval by the Viterra Wichita project manager prior to construction.
  5. Contractor is responsible for securing roadway worker protection (flagger protection) when working within 25 feet of adjacent K&O mainline rail.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing the work that pertains to this project, the contractor must arrange a defined work window with Viterra USA Grain prior to commencing work. Contractor can anticipate a minimum eight hours with no more than one scheduled interruption in the work window between the hours of 07:00 and 17:00. This project will need to be completed by first half of April 2024. Project can be broken up into two phases consisting of two-week rail shutdowns each. This topic will be further discussed and clarified at the pre-proposal meeting.


All standards referenced by the project plans, scope of work, and specifications, as well as applicable AREMA standards much be upheld during all phases of the project. All rail shall be replaced with a standard gauge of 56-1/2”.


The following documents shall be submitted, at the time listed, by the contractor as part of the project:

  1. Schedule of Work – Submitted with proposal.
  2. Certificate of Insurance – Submitted prior to construction.
  3. Safety Plan – Submitted prior to construction.
  4. Proof of Roadway Worker Training – Submitted prior to construction.
  5. Rail Testing (if AREMA #1 relay is used) – Submitted prior to construction.
  6. Rail Weld UT Test Requirements (All Rail Comp Welds) – Submitted with billing.

Other Responsibilities

  1. Permits – Contractor is responsible for all federal, state, and local permits for the work.
  2. Utilities – Contractor is responsible to locate and protect site utilities.
  3. Site Clean-up – Contractor is responsible for proper site disposal of materials in accordance with local, state, and federal laws. Contractor is responsible for site restoration. Contractor is responsible for securing dumpster and hauling off used material. No old ties will be allowed to be stored on site in a pile.
  4. Right of Way Access – Contractor is responsible for obtaining proper right of way entry prior to leaving Viterra USA Grain property and entering Watco Companies (K&O Railroad) property.
  5. KDOT Grant – all requirements applicable to the Contractor pursuant to the grant provided to Viterra USA Grain from the Kansas Department of Transportation in connection with the project.


Contractor shall purchase required insurance coverage and submit verification of Certificate of Insurance prior to construction. Contractor shall address insurance requirements by Watco Companies (K&O Railroad) and submit proof to both Viterra USA Grain and Watco Companies.


All material shall meet or exceed the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted within the pre-determined and designated area located on Viterra USA Grain property. No materials shall be stored in the event that railroad tracks are fouled at any time. Material and equipment laydown areas shall be discussed and further clarified at the pre-proposal meeting. Contractor is responsible for furnishing all required materials to complete project.

Non-Project Areas

Viterra USA Grain has secured access to the project through the K&O Railroad. Other access may be obtained by the contractor if they so choose. All areas (public, private, and railroad right of way) that are used to access the project, including areas of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if damage to those areas occur.

Project Completion

All work pertaining to this project shall be completed by April 15, 2024. Failure to complete the work by April 15, 2024, may result in the contractor’s removal from the property or charges of $2,500/day until completed to satisfaction.

Submission of Proposal

All proposals must be submitted no later than September 11, 2023. All submitted proposals shall be reviewed by Viterra USA Grain. Please ensure the submitted proposal includes all required information. Any late or incomplete proposal will be rejected. The structure of the proposal must be clearly understood and shall provide the following line items and provide cost as required below:

  1. Provide total sum of all line items on the proposal.
  2. Mobilization and demobilization – Lump sum.
  3. Labor – Lump sum.
  4. Materials – (ballast, rail, turnouts, switches, OTM, ties, and other miscellaneous supplies).
  5. Tamp and regulate – Lump sum.
  6. Performance bond (sum not less than amount of awarded contract) – Lump sum.

Pre-Proposal Meeting

Viterra USA Grain shall hold a pre-proposal meeting at the project site at 9:00 a.m. (Central Time) Friday, August 25, 2023. The meeting shall be held at Viterra USA Grain – Wichita, KS, 5755 S. Hoover Rd., Wichita, KS 67215. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Work Reporting

Daily work reports must be filled out and submitted to the designated Viterra USA Grain project manager. Weekly reports shall include updates to project schedules, any delays, or any change to the original scope of work. A detailed summary report shall be submitted at the completion of the project.

For further information or questions regarding the Request for Proposals or submitting a proposal, please email Carlos Bravo, Project Manager at, phone 402-699-5731.

Carlos Bravo
Project Manager
Viterra USA Grain

Doc. No. 051390