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Publications iconKansas Register

Volume 41 - Issue 27 - July 7, 2022

(Published in the Kansas Register July 7, 2022.)

Midland Marketing Co-op, Inc.

Request for Proposals

Interested parties are invited to submit a proposal to rehabilitate the existing railcar siding for the proposed Midland Marketing Co-op, Inc. (MMC) project at Toulon, Kansas under the Kansas Department of Transportation (KDOT) Rail Service Improvement Fund (RSIF).

Scope of Work

MMC at Toulon, Kansas project to rehabilitate approximately 1,365 feet of existing siding. Provide all necessary labor, equipment, and logistical services to supply all materials called for, to complete all rehabilitation and track construction work, ties, rail, ballast, OTM, etc. The scope of work is further described as follows:

  • Provide and install approximately 300 new 7x9x8’.6’’ G5 (industrial grade) or equivalent crossties for existing siding at required AREMA center to center spacing.
  • Provide and install approximately 62.5 tons of 136# RE #1 rail and needed OTM – plates, spikes, anchors, bolt/washer/nut assemblies, and 136# bars.
  • Provide and install approximately 350 tons of 1½”–2” AREMA No.4 ballast, lifting the siding approximately four inches with tamping and regulating.
    • Ballast shoulders should be dressed at the end of each workday to prevent thermal deviation in track due to disturbed roadbed.
    • From center of loadout spout to west switch should be flat with a 1% down-hill grade.
  • Any waste materials, packaging, straps, cross ties, spikes, anchors, bars, and rail must be removed and disposed of according to all local, state, and federal regulations.
  • MMC will retain four full length sticks of removed rail.
  • Additional details concerning the scope of work will be addressed at a pre-bid meeting.

Minimum Requirements

  1. The awarded contractor is to adhere to Roadway Worker Safety Protection and clothing.
  2. Any subcontracted work will need to be approved by MMC prior to any work starting. If approved, MMC prefers support of local 3rd-party contractors when appropriate.
  3. Work interruption of MMC business of receiving and shipping grain during all phases of the project, should be kept at a minimum to insure the public and worker safety.
  4. Standards: All standards referenced by the project plan and specification, as well as all applicable AREMA standards must be upheld during all phases of the project work.
    1. All rail shall be at standard gauge of 56-1/2” with proper slope and drainage.
    2. All technical professionals involved in the project are required to meet the applicable licensing and/or certification requirements as stated in K.S.A. 74-7001, et seq.
  5. Design standards shall conform to state and federal design criteria appropriate for the project to satisfy FRA Track Safety Class I level requirements.
  6. Submittals: The following documents shall be submitted by the awarded contractor as part of the project:
    1. Schedule of Work Plan – Submitted with proposal
    2. Certificate of Insurance – Submitted prior to construction
    3. Safety Plan – Submitted prior to construction
    4. Rail Testing (If AREMA #1 Relay Rail is Used) – Submitted prior to installation
    5. MMC requires copy of all material Bill of Ladings
  7. Other Responsibilities:
    1. Permits – Contractor is responsible for all state and local permits required for the work.
    2. Contractor is responsible for any all notifications including FRA requirements for safety to public, railroad workers, including use of UP flagman.
    3. Utilities – Contractor is responsible to locate and protect site utilities, including buried electrical and fiberoptic.
    4. Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws.
  8. Insurance: Contractor shall purchase required coverage and submit for verification to MMC that meets state requirements for:
    1. Commercial General Liability
    2. Automobile Liability
    3. Workers Compensation and Employer’s Liability
  9. Materials: All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track, at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting.

Non-Project Areas

All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, and incidentals to the project by the contractor to the satisfaction of the property owner and tenant if any damage to these areas occurs.

Pre-Proposal Meeting

MMC shall hold a pre-proposal meeting at the project site at 9:00 a.m. (CDT) Tuesday, August 16, 2022. The meeting shall be held at the MMC office in Toulon, Kansas. Contractors are required to be present at this meeting to submit a proposal.

Project Completion

All work pertaining to this project shall be completed by February 28, 2023 and signed off after approval of FRA Inspector.

Submission of a Proposal

All proposals must be submitted no later than September 9, 2022. All submitted proposals shall be reviewed by MMC. Please ensure your proposal includes all required information. All incomplete or late proposals shall be subject to rejection. The structure of your proposal must be clearly understood.

Work Reporting

Weekly Progress reports should include updates to project schedules, any delays to the project, or any changes in the scope of work. Weekly progress reports must be emailed to Steven Fenton at or Wesley Martin at

For further information or questions regarding the Request for Proposals and submission of a proposal, contact Steven Fenton, Midland Project Manager at, phone 620-200-1982; or Kevin Royer, Midland Chief Executive Officer at, phone 785-628-3221.

Steven Fenton
Project Manager

Doc. No. 050304