Volume 41 - Issue 19 - May 12, 2022

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must email a proposal to KDOT.DesignContracts@ks.gov by 12:00 p.m. (CDT) May 25, 2022, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in all the following categories:

• 171 Environmental Documentation
• 211 Highway Design–Major Facility
• 221 Non-Standard Span Bridge Design
• 231 Traffic Control Analysis and Design
• 301 Land Surveying
• 302 Engineering Surveying
• 311 Geotechnical Engineering Services
• 321 Bridge Structural Analysis
• 336 Right of Way Services
• 401 Landscape Seeding and Erosion Control

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules and regulations.

Table 1: Background and Scope of Project
Project Number	Background and Scope of Project
KA-6472-01	The existing bridge had an emergency repair done under project 33-30 KA-6176-01 and has been determined to need replacement.

Table 2: Project Summary
Project Number	Route and Scope	Length (mi)	Project Termini
KA-6472-01	33-30 Roadway and Bridge Reconstruction	1.17	MP 5.24 to MP 6.41 (tie to south end of 33-30 KA-3951-01)
Project Number	Structure BR#, Structure Scope, Structure Size and Type
KA-6472-01	Replace existing BR#0030-B0063 Main Unit- 1 RBGC- 4 Wide: Spans: 1 at 58’, 2 at 73’, 1 at 58’

Anticipated Consultant Scope

KDOT anticipates the following may be included in the consultant’s scope in this phase: Preliminary Design Services up to and including Field Check Plans; Pick up Survey Services; Right of Way Services.

Additional phases which may be added later (at the Secretary’s discretion) may include Geotechnical Services Proposed Right of Way; Pavement Design Services; Environmental Documentation Preparation (Permitting); Final Design Services; Public Involvement Services; Break in Access Study; Traffic Engineering; Letting and Construction Phase Services; and 3D Electronic Deliverables Preparation.

Current expectations for consultant scope are detailed below. The scope included herein may not be all-inclusive. A scoping meeting will take place after consultant selection is made.

Project Management

• Develop and communicate Project Management Plan and Quality Assurance Plan
• Perform Quality Control Checks according to Quality Assurance Plan
• Provide electronic plan files compliant with KDOT Graphic Standards Manual, including CAD conformance checks and ControlCAD indexed DGN files with ProjectWise attributes
• Provide bi-annual construction cost estimates and at major project milestones

Environmental

• Subsequent phases may include:
  • Data gathering
  • Completing environmental data collecting and analysis
  • Submitting findings
  • Final permitting

Road Design

• Visit the project site location
• Develop plans to Materials and Research
• Develop plans to Utilities
• Building of the existing right of way
• Develop Preliminary Plans to Field Check
• Perform roadway geometric design, drainage design, and roadside safety analysis
• Coordination with the local government and KDOT Office
• Public Meetings

Survey and Right of Way

• Subsequent phases may include:
  • Visit the project site location:
    • Establish and determine impacts to right of way and utilities.
    • Provide a full survey including structures in the existing right of way. The deliverables shall incorporate the full project including the roadway and bridge surveys and will be provided in the Kansas Regional Coordinate System.
    • Establish and determine impacts to right of way and utilities.
    • Based upon consultant’s field survey data and historical KDOT project information, consultant shall establish and compile into a Right of Way strip map the positions and locations of the existing highway right of way and property lines for the ownership adjacent thereto. Consultant shall perform these activities using coordinate geometry and Bentley Open Site Designer.

Bridge Design

• Preliminary Bridge Design will be handled by KDOT, consultant will need to coordinate with KDOT Bridge Design for plan preparation
  • Subsequent phases may include:
  • Potential services after field check

Traffic Engineering

• Preliminary traffic engineering
• Subsequent phases may include:
  • Develop permanent signing and pavement marking plans
  • Develop Traffic Control Plans

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (CDT) May 25, 2022
2. The program fiscal year for this project is FY 2025 (July 2024–June 2025)
3. Other important dates:
   1. PLNMR: October 18, 2022
   2. FDCHK: April 24, 2023
   3. PLROW: June 6, 2023
   4. PLCOM: November 7, 2024

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed 4 pages total (including any cover letter, index, etc.). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be count as two or more pages depending on size.
3. A single PDF (2MB maximum size) of the proposal including all attachments must be emailed to KDOT.DesignContracts@ks.gov by the proposal due date and time.
4. The subject line of the email and the PDF file name must read:
   1. “KA-6472-01–Rd.Br.Recon K-33 in Franklin Co_FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”) and No. 10 (“Policy Regarding Sexual Harassment”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing.
6. The outline in Table 3 below describes the expected proposal organization and content sections.
7. Table 4 lists the evaluation criteria and associated weights which will be used to make a selection.

Table 3: Proposal Content
Section	Description of Intent
Cover Letter	1 page
Project Approach	Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.
Approach to Schedule	Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor	Weight
Qualifications and experience of project manager and other key project team members proposed for services	20%
Project approach	30%
Approach and commitment to meet advertised schedule	20%
Past performance history for similar projects/services for KDOT	20%
Understanding of the project area	5%
Availability to respond to the work	5%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)

Questions

All questions regarding this request for proposals shall be emailed to KDOT.DesignContracts@ks.gov.

Questions can be submitted until May 13, 2022; answers will be provided to all prequalified consultants on May 18, 2022.

Marcia Turner, P.E., Contracts Manager
Division of Engineering and Design

Doc. No. 050109