Volume 41 - Issue 13 - March 31, 2022

State of Kansas

Department of Transportation

Notice to Consulting Firms

(Editor’s Note: This notice was originally published in the March 10, 2022 issue and cancelled in the March 17, 2022 issue. The notice has been revised and is published as follows.)

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must email a proposal to KDOT.DesignContracts@ks.gov by 12:00 p.m. (CDT) April 8, 2022, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in the following categories: 222 Standard Span Bridge Design; 311 Geotechnical Engineering Services; 312 Materials Laboratory Testing Services; 302 Engineering Surveying.

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Table 1: Background and Scope of Project
Project Number	Background and Scope of Project
KA-6545-01	The overhead sign structures listed below need to be replaced.

Table 2: Project Summary
Project Number	Serial #s	Latitude	Longitude	Route	County	State Ref #
KA-6545-01	087S0012	37.67206	-97.433	US54	87	210.65
	087S0014	37.6719	-97.43	US54	87	210.65
	087S0015	37.67379	-97.29	US54	87	210.7
	087S0016	37.67292	-97.428	US54	87	210.75
	087S0017	37.67203	-97.428	US54	87	210.7
	087S0018	37.67116	-97.428	US54	87	210.7
	087S0019	37.67293	-97.426	US54	87	210.85
	087S0020	37.67194	-97.426	US54	87	210.85
	087S0021	37.67314	-97.425	US54	87	210.95
	087S0022	37.67275	-97.422	US54	87	211.1
	087S0026	37.67249	-97.415	US54	87	211.5
	087S0155	37.66812	-97.428	US54	87	210.65
	087S0156	37.67568	-97.428	US54	87	210.65

Anticipated Consultant Scope

KDOT anticipates the following to be included in the consultant’s scope:

• Engineering surveying services and in addition to the overhead sign structure design, the following will need to be considered: geotechnical investigation for the structures, permanent signing, traffic control, and letting and construction phase services. Consultant shall also provide cost estimates bi-annually as we arrive at major project milestones.

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (CDT) April 8, 2022
2. The program fiscal year for this project is FY 2023 (July 2022–June 2023). KDOT anticipates letting will occur in June 2023.

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed 4 pages total (including any cover letter, index, etc.)
3. A PDF (2MB maximum size) of the proposal must be emailed to KDOT.DesignContracts@ks.gov by the proposal due date and time.
4. The subject line of the email and the PDF file name must read:
   1. “KA-6545-01–US54.Ridge Rd OH Signs_FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”) and No. 10 (“Policy Regarding Sexual Harassment”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing.
6. The outline in Table 3 below describes the expected proposal organization and content sections.
7. Table 4 lists the evaluation criteria and associated weights which will be used to make a selection.

Table 3: Proposal Content
Section	Description of Intent
Cover Letter	1 Page
Project Approach	Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.
Approach to Schedule	Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor	Weight
Availability to respond to the work	10%
Commitment to meet advertised schedule	10%
Approach to quality control	40%
Understanding of the project area	10%
Understanding of KDOT CAD standards and expectations for deliverables	30%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)

Questions

All questions regarding this request for proposals shall be emailed to KDOT.DesignContracts@ks.gov.

Questions can be submitted until March 31, 2022; answers will be provided to all prequalified consultants on April 5, 2022.

Marcia Turner, P.E., Contracts Manager
Division of Engineering and Design

Doc. No. 049971