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Publications iconKansas Register

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Volume 41 - Issue 6 - February 10, 2022

(Published in the Kansas Register February 10, 2022.)

Kansas & Oklahoma Railroad

Request for Proposals

Interested parties are invited to submit a proposal for the rehabilitation of nine crossings along the Bailey Street Corridor in Wichita, Kansas for the proposed Kansas & Oklahoma (K&O) Railroad project.

Scope of Work

Crossing Rehabilitation

Provide all necessary labor, equipment, and logistical services to supply/install all materials called for to complete this project.

  • Santa Fe Street – DOT # 009353T
  • Francis Street South – DOT # 009354A
  • South Emporia Street – DOT # 009356N
  • South Topeka Street – DOT # 009357V
  • South Broadway Street – DOT # 009358C
  • Harry Street – DOT # 011566P
  • Market Street – DOT # 009359J
  • Main Street – DOT # 009360D
  • Harry/K42 Street – DOT # 445172N

Contractor to supply all material

  • Remove and install all ties (7x9x10’).
  • Remove all existing rail and install new 136# rail (39’ sticks) – except DOT # 445172N (115# rail).
  • Remove and install all needed OTM – plates, spikes, anchors, and pandrol assemblies.
  • Remove and install granite ballast/sub-ballast 95% compaction), HMAC, concrete panels, welds, and other per project specifications.
  • Contractor to field weld all joints.
  • Road closure is required prior to work beginning. Closure of two crossings at a time is allowed. Contractor to notify the railroad and city a minimum 72 hours in advance to provide both entities time to adequately prepare for crossing work.
  • All OTM/materials removed from this portion of this project shall be disposed of in accordance with all local, state, and, federal regulations.
  • In accordance with AREMA standards, ballast shoulders are to be dressed at the end of each workday to prevent thermal deviation in track due to disturbed roadbed.
  • Contractor is to protect in place all bonding, until CDL may assist. Contact Jason Mills 72 hours prior to disrupting bonds.
  • Additional details concerning the scope of work associated with the project will be addressed in the pre-proposal meeting.

Minimum Requirements

MSA and Roadway Worker Protection

  • Contractors must complete, and have on file, a current Master Services Agreement with the K&O Railroad prior to any work commencing.
  • Prior to beginning any work, contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Men and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  • Contractor, contractor employees, agents and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  • Any subcontracted work will need to be approved by the K&O Railroad prior to any work starting.
  • As of January 1, 2021, all contractors will be required to complete WATCO Contractor Orientation at https://watcocontractor.com. Any contractor who was previously enrolled in e-SHORTLINE with Watco in the past, will be required to complete the WATCO Contractor Orientation.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the railroad. Contractor can anticipate a work window of no more than a two-day rail closure/crossing. No more than four-day road closure is allowed as this will greatly affect the local area. Allow time for city to apply HMAC for the approaches and time to harden before road is re-opened to the public. This topic will be further discussed during the pre-proposal meeting.

Standards

All standards referenced by the project plans and specifications, as well as all applicable AREMA standards must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval by the K&O Railroad.

Submittals

The following documents shall be submitted by the contractor as part of the project–at the times listed:

  • Schedule of Work – Submitted with proposal
  • Certificate of Insurance – Submitted prior to construction
  • Safety Plan – Submitted prior to construction
  • Proof of Roadway Worker Training – Submitted prior to construction

Other Responsibilities

  • Permits – Contractor is responsible for all federal, state, and local permits required for the work.
  • Utilities – Contractor is responsible to locate and protect site utilities.
  • Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws.

Insurance

Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.

Materials

All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track, at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. Contractor is to haul all materials off property and properly dispose of. Contractor may use the K&O Orient yard and/or Santa Fe/Gilbert area for material lay-downs if need be.

Non-Project Areas

The K&O Railroad has secured access to the project through the railroad right of way. Other access may be obtained by the contractor if he/she so chooses. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

The K&O Railroad shall hold a pre-proposal meeting at 10:00 a.m. (CST) Friday, February 25th, 2022, at the Harry Street/K-42 crossing (DOT # 445172N) in Wichita, Kansas. We will view all crossings to the rehabilitation. Please contact Cameron Ginther at 785-513-6049, email cameron.ginther@watco.com or Herb Lamkin at 316-215-4080, email hlamkin@watco.com for additional details.

Project Completion

It is expected the contractor must start work no later than 30 days after being awarded the bid (this is all subject to material lead times/supply) and complete the project within 75 days of being awarded the bid – July 4, 2022. Prior to the completion of the project, there will be a third-party final inspection. If there are any issues with the quality of work, the contractor will be responsible for fixing any issues found.

Submission of a Proposal

All proposals must be submitted to Cameron Ginther at cameron.ginther@watco.com no later than 2:00 p.m. (CST) Wednesday, March 9th, 2022. All submitted proposals shall be reviewed by the K&O Railroad. Please ensure your proposal includes all required information. All late or incomplete proposals shall be rejected. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and provide costs as required below:

Provide a bid for:

  • Material
    • All project materials specified, any applicable taxes
  • Labor
    • Mobilization In/Out; Equipment; Installation of materials; Disposal of materials; Road Closure; any applicable taxes

Work Reporting

Daily work reports must be filled out and submitted to, Cameron Ginther – Project Manager and Herb Lamkin – K&O Railroad Roadmaster. Weekly reports should include updates to project schedules, material delays, or completion of work. A detailed summary report must be submitted upon the completion of the project.

Cameron Ginther
Project Manager
Watco

Doc. No. 049815

Secretary of State Seal