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Volume 41 - Issue 5 - February 3, 2022

(Published in the Kansas Register February 3, 2022.)

South Kansas & Oklahoma Railroad

Request for Proposals

Interested parties are invited to submit a proposal to complete the below scope for the proposed South Kansas & Oklahoma Railroad (SKOL), the upgrade of the Frank Phillips Boulevard crossing in Bartlesville, Oklahoma.

Scope of Work

  • Provide all necessary labor and equipment to complete all track construction work, installation of ties, rail, OTM, concrete panels, and additional ancillary railroad work.
  • Remove and install all rail, ties, panels, and OTM – 115 lb. rail – 39’ blanks, pandrol e-clip assemblies, spikes, anchors, welds, and crossing panels.
  • Remove all ballast/sub-ballast and replace with materials specified by the SKOL Railroad.
  • All existing crossing materials/OTM removed from this portion of the project shall be removed from the SKOL.
  • Railroad unless otherwise specified by a SKOL representative.
  • Material disposal, if determined appropriate by SKOL, shall be done in accordance with all local, state, and federal laws.
  • All new rail installed in each crossing will extend 15 feet from the end of the crossing where it will be welded in compliance with AREMA Standards.
  • Provide and install new 7x9x10’ (Grade 5) ties within the extent of the crossing, evenly spaced with 19.5” centers.
  • In addition to the rail extending from the crossing as prescribed above, a minimum of six new, 7x9x10’ (Grade 5) ties, spaced 19.5,” shall be installed on each side of the crossing.
  • The contractor shall coordinate needed road closure, as well as associated concrete work and signal upgrade within the project area.
  • Additional details concerning the scope of work associated with this Project will be addressed in the pre-proposal meeting.

Materials

Provide all materials called for to complete all track construction work. A comprehensive list of materials and associated quantities will be provided prior to the pre-bid meeting.

Additional details concerning the scope of work associated with each portion of the project will be addressed in the pre-proposal meeting.

For preliminary coordination with CDL please contact Mark Smallwood, Senior Project Manager at mark.smallwood@cdl-electric.com.

Minimum Requirements

MSA and Roadway Worker Protection

  • Contractors must complete, and have on file, a current Master Services Agreement with SKOL Railroad, prior to beginning work.
  • Contractors shall always comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety. Men and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  • Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  • Any subcontracted work will need to be approved by the SKOL Railroad prior to any work starting.
  • As of January 1, 2021, all contractors will be required to complete WATCO Contractor Orientation at https://watcocontractor.com/. Any contractor who was previously enrolled in e-SHORTLINE with Watco in the past, will be required to complete the WATCO Contractor Orientation. (See above)

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the railroad. It is the railroads intentions to provide a minimum work window of 10 hours with no more than one schedule of interruption in that time frame, between the hours of 07:00 and 17:00. For work windows extending more than 10 hours, a minimum of 72 hours of notification is required to the railroad to arrange this window.

Work windows may be arranged seven days a week, if desired. Current railroad operations consist of two trains per day through the work area. This train currently operates in the evening hours; however, this schedule is subject to change at any time. This topic will be further discussed and clarified during the pre-proposal meeting.

Standards

All standards referenced by the project plans and specifications, as well as all applicable AREMA standards must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval by the SKOL Railroad.

Submittals

The following documents shall be submitted by the contractor as part of the project, at the times listed:

  • Schedule of Work – Submitted with proposal
  • Certificate of Insurance – Submitted prior to construction
  • Safety Plan – Submitted prior to construction (to include Bridge Fall Protection Plan)
  • Proof of Roadway Worker Training – Submitted prior to construction
  • All contractors must recognize that this project contains federal funding and must comply with federal requirements such as the Davis-Bacon Act, “Buy America,” and the Disadvantaged Business Enterprise (DBE), where applicable
  • Rail Weld UT Test Requirements (All Rail Comp Welds) – Submitted with billing

Other Responsibilities

  • Permits – Contractor is responsible for all federal, state, and local permits required for the work. To include any road closures or traffic control.
  • Utilities – Contractor is responsible to locate and protect site utilities.
  • Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws.

Insurance

Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.

Materials

Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track, at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. All removed materials to be disposed of, unless otherwise directed by a SKOL Railroad representative.

Non-Project Areas

The SKOL Railroad has secured access to the project through the railroad right of way. Other access may be obtained by the contractor if he/she so chooses. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

The SKOL Railroad shall hold a pre-proposal meeting at 10:00 a.m. (CST) Tuesday, February 22, 2022, (CST), at the project site (SW Frank Phillips Boulevard), located in downtown Bartlesville, Oklahoma. Contractors are encouraged to be present at this meeting in order to submit a proposal. Contact Cameron Ginther at cameron.ginther@watco.com for additional information. Please bring proper PPE with you.

Project Completion

Crossing rehabilitation work pertaining to this project shall be completed within six days (including quality of work inspection) of project start. The SKOL Railroad expects one day and one night of out of service, or no more than 36 hours of out of service. Out of service does not apply to concrete work needing to be done. The awarded railroad contractor is to coordinate all track construction work with the work being done by CDL and the awarded concrete contractor. Upon completion of the various project components, a final inspection will be performed to verify quality of work and materials, prior to final payment being issued.

Submission of a Proposal

All proposals must be submitted no later than 3:00 p.m. (CST) Wednesday, March 23, 2022. All submitted proposals shall be reviewed by the SKOL Railroad and KDOT. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected. The structure of your proposal must be able to be clearly understood.

Additional Information is available at https://www.watco.com/skol-2021-crisi-project/. If you have issues locating the project site or have trouble accessing bid information, please reach out to Cameron Ginther at 785-513-6049 or cameron.ginther@watco.com.

Work Reporting

Detailed daily work/progress reports (SKOL Railroad will provide format) must be filled out and submitted to Mike Mulnix, SKOL Roadmaster; Jerod Gofourth, SKOL Assistant Roadmaster; and Cameron Ginther, Project Manager. Reports should include updates to project schedules, any delays, or any changes in the scope of work. A detailed summary report must be submitted upon the completion of the project.

Cameron Ginther
Project Manager
Watco

Doc. No. 049776

Secretary of State Seal