Volume 41 - Issue 4 - January 27, 2022

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must email a proposal to KDOT.DesignContracts@ks.gov by 12:00 p.m. (CST) February 11, 2022, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in the following Categories: 212 Highway Design–Minor Facility; 222 Standard Span Bridge Design; 231 Traffic Control Analysis and Design; 301 Land Surveying; 302 Engineering Surveying; 336 Right of Way Services; and 401 Landscape Seeding and Erosion Control.

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification category definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Table 1: Background and Scope of Project
Project Number	Background and Scope of Project
KA-6509-01	This project is the replacement of BR#022 which carries K-31 traffic over the North Fork Little Osage River in Anderson County.

Table 2: Project Summary
Project Number	Route and Scope	Length (mi)	Project Termini
KA-6509-01	031–002 Bridge Replacement	N/A	N/A
Project Number	Structures BR#, Structure Scope, Structure Size and Type
KA-6509-01	BR#022 Replacement; Existing structure is a 3-cell, 8x8 RCB; Existing length: 25.5 feet; Roadway Width: 27 feet.

Anticipated Consultant Scope

Services associated with this request for proposals begin at preliminary design and continue through final design. In addition, the following are likely required: survey services; right of way services; environmental documentation preparation (permitting); letting and construction phase services; 3D electronic deliverables preparation. No discovery phase services are anticipated.

Current expectations for consultant scope and what will be provided by KDOT are detailed below. The scope included herein may not be all-inclusive. A scoping meeting will take place after consultant selection is made.

Project Management

• Develop and communicate Project Management Plan and Quality Assurance Plan.
• Perform quality control checks according to Quality Assurance Plan.
• Provide electronic plan files compliant with KDOT Graphic Standards Manual, including CAD conformance checks and ControlCAD indexed DGN files with ProjectWise attributes.
• Provide construction cost estimates biannually and at major project milestones.

Survey and Right of Way

• Provide a full survey including structures in the existing right of way. The deliverables shall incorporate the full project including the roadway and bridge surveys and will be provided in the Kansas Regional Coordinate System.
• Determine impacts to right of way and utilities.
• Based upon consultant’s field survey data and historical KDOT project information, consultant shall establish and compile into a right of way strip map the positions and locations of the existing highway right of way and property lines for the ownership adjacent thereto. Consultant shall perform these activities using coordinate geometry and Bentley Open Site Designer.

Road Design

• Develop plans to materials and research.
• Develop preliminary plans to field check.
• Develop office check plans.
• Develop final plans for construction.
• Perform roadway geometric design, drainage design, and roadside safety analysis.
• Visit the project site location.

Bridge Design

• Develop preliminary plans to pre-field check (contour map, construction layout(s) and typical section (S)).
• Analyze and design for hydrology/hydraulics.
• Develop preliminary plans to field check.
• Develop pre-office check plans (bridge structural details and load rating model).
• Develop office check plans.
• Develop final plans for construction.

Traffic Engineering

• Coordination with the local government.
• Develop permanent signing and pavement marking plans.
• Develop traffic control plans.
• Safety analysis may be required to validate the shoulder width based on traffic and crash histories.

Activities to be performed by KDOT include:

• Environmental services, including lead paint and asbestos testing and permit application.
  • Note: Technical data to support these activities will be required from the consultant immediately after field check.
• Utility coordination, if required.
• Geotechnical services including soil investigations, bridge foundation geology, pavement field investigation and design, and surfacing recommendations.

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (CST) February 11, 2022
2. The program fiscal year for this project is FY 2026 (July 2026–June 2027)
3. Other important dates:
   1. Survey Complete – September 30, 2022
   2. Plans to Materials and Research – March 7, 2023
   3. Field Check – December 6, 2023
   4. Plans to Right-of-Way – February 20, 2024
   5. Plans Complete – October 24, 2025

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed 4 pages total (including any cover letter, index, etc.)
3. A PDF (2MB maximum size) of the proposal must be emailed to KDOT.DesignContracts@ks.gov by the proposal due date and time.
4. The subject line of the email and the PDF file name must read:
   1. “KA-6509-01–Replace BR022 on K-31 in Anderson Co_FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”) and No. 10 (“Policy Regarding Sexual Harassment”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing.
6. The outline in Table 3 below describes the expected proposal organization and content sections.
7. Table 4 lists the evaluation criteria and associated weights which will be used to make a selection.

Table 3: Proposal Content
Section	Description of Intent
Cover Letter	1 Page
Project Approach	Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.
Approach to Schedule	Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor	Weight
The quality and completeness of the response	10%
Qualifications and experience of Project Manager and other key project team members proposed for services	20%
Past performance history for similar projects/services for KDOT	20%
Approach to quality control	10%
Understanding of KDOT CAD standards and expectations for deliverables	10%
Demonstrated understanding of nature and scope of project	30%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)

Questions

All questions regarding this request for proposals shall be emailed to KDOT.DesignContracts@ks.gov.

Questions can be submitted until February 4, 2022; answers will be provided to all prequalified consultants on February 7, 2022.

Marcia Turner, P.E., Contracts Manager
Division of Engineering and Design

Doc. No. 049779