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Publications iconKansas Register

Volume 41 - Issue 3 - January 20, 2022

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must email a letter of interest to by 12:00 p.m. (CST) February 4, 2022, to be considered for selection.

Consultant Prequalification

Interested consulting firms/teams must be prequalified by KDOT or otherwise demonstrate qualification in the following Categories: 211 Highway Design–Major Facility; 221 Non-Standard Span Bridge Design; 231 Traffic Control Analysis and Design; 301 Land Surveying; 302 Engineering Surveying; 336 Right of Way Services; and 401 Landscape Seeding and Erosion Control.

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification category definitions (Blue Book) can be found at Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Table 1: Background and Scope of Project
Project Number Background and Scope of Project
KA-6511-01 This project is the replacement of two bridges on US-400:

Bridge #009 carries traffic on US-400 over the Union Pacific Railroad in Kiowa County and is located 5.58 miles east of the Ford County line.

Bridge #010 carries traffic on US-400 over US-54 in Kiowa County and is located 5.78 miles east of the Ford County Line.

Table 2: Project Summary
Project Number Route and Roadway Scope Project Termini
KA-6511-01 400-049
Pavement approaches adjacent to bridge replacements
BR#009: 1000 feet east and west
BR#010: 1000feet east and west
Project Number Structures BR#, Structure Scope, Structure Size and Type
KA-6511-01 BR#009
Replacement; Existing Length: 1369.72 feet, Roadway Width: 91.86 feet; Type: Existing bridge is reinforced concrete, box girder, continuous

Replacement; Existing Length: 775.98 feet, Roadway Width: 78.74 feet; Type: Existing bridge is reinforced concrete, box girder, continuous

Anticipated Consultant Scope

Services associated with this request for proposals begin at Discovery phase, surveying, preliminary design and continue through field check. Project may subsequently, at the discretion of the KDOT secretary, require final design services; railroad involvement; discovery phase services; right of way services; and 3D electronic deliverables preparation.

Current expectations for consultant scope and what will be provided by KDOT are detailed below. The scope included herein may not be all-inclusive. A scoping meeting will take place after consultant selection is made.

Project Management

  • Develop and communicate project management plan and quality assurance plan.
  • Perform quality control checks according to quality assurance plan.
  • Provide electronic plan files compliant with KDOT Graphic Standards Manual, including CAD conformance checks and ControlCAD indexed DGN files with ProjectWise attributes.
  • Provide bi-annual construction cost estimates and at major project milestones.

Road Design

  • Discovery phase.
  • Develop plans to materials and research.
  • Develop preliminary plans to field check.
  • Perform roadway geometric design, drainage design, interchange analysis, and roadside safety analysis.
  • Visit the project site location.

Survey and Right of Way

  • Provide a full survey including structures in the existing right of way. The deliverables shall incorporate the full project including the roadway and bridge surveys and will be provided in the Kansas Regional Coordinate System.
  • Establish and determine impacts to right of way and utilities.
  • Based upon consultant’s field survey data and historical KDOT project information, consultant shall establish and compile into a right of way strip map the positions and locations of the existing highway right of way and property lines for the ownership adjacent thereto. Consultant shall perform these activities using coordinate geometry and Bentley Open Site Designer.

Bridge Design

  • The consultant will propose and evaluate different framing layouts for review and acceptance by the KDOT Bridge office. Focus shall be to minimize disruption to the site and facilitate efficient construction to minimize closure.
  • The proposed structure will need to match or improve the existing structure’s geometry (vertical, horizontal, and cross-slope). The proposed structure will need to preserve the existing vertical clearance window for Union Pacific Railroad and US-54 below.
  • Develop preliminary plans to field check.

Traffic Engineering

  • Development of traffic management plan, including coordination with the local government.
  • Develop permanent signing and pavement marking plans.
  • Develop traffic control plans.

Activities to be performed by KDOT include:

  • Environmental services, including lead and asbestos testing and permit application.
    • Note: Technical data to support these activities will be required from the consultant immediately after field check.
  • Permits will include NPDES – Storm Water Runoff Permit in which KDOT will require from consultant:
    • Total project site area in acres.
    • Total disturbed area in acres (from seeding plans).
    • Impervious area in square feet (existing and proposed).
    • Above information needs to be provided by consultant (90) days prior to letting.
  • Utility coordination, if required.
  • Geotechnical services including soil investigations, bridge foundation geology, pavement field investigation and design, and surfacing recommendations.
  • Plans to materials and research have been submitted to begin geotechnical studies.

Anticipated Schedule and Key Dates

  1. Proposals are due by or before 12:00 p.m. (CST) February 4, 2022
  2. The program fiscal year for this project is FY 2026 (July 2026–June 2027)
  3. Other important dates:
    1. Survey Complete: July 21, 2022
    2. Plans to Materials and Research: January 13, 2023
    3. Field Check: September 14, 2023

Instructions for Proposal

  1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
  2. The consultant’s proposal must not exceed 4 pages total (including any cover letter, index, etc.)
  3. A PDF (2MB maximum size) of the proposal must be emailed to by the proposal due date and time.
  4. The subject line of the email and the PDF file name must read:
    1. “KA-6511-01–Replace BR009,010 in Kiowa Co_FIRM NAME”
  5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”) and No. 10 (“Policy Regarding Sexual Harassment”). If you need a Tax Clearance Certificate, you can request one at Allow 2-3 business days for processing.
  6. The outline in Table 3 below describes the expected proposal organization and content sections.
  7. Table 4 lists the evaluation criteria and associated weights which will be used to make a selection.

Table 3: Proposal Content
Section Description of Intent
Cover Letter 1 page
Project Approach Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.
Approach to Schedule Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor Weight
Qualifications and experience of project manager and other key project team members proposed for services 20%
Past performance history for similar projects/services for KDOT 20%
Commitment to meet advertised schedule 20%
Approach to quality control 10%
Approach to coordination with the railroad and KDOT Coordinating Section 20%
Understanding of the project area 5%
Understanding of KDOT CAD standards and expectations for deliverables 5%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

  • Special Attachment No. 8 (“Tax Clearance Certificate”)
  • Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)


All questions regarding this request for proposals shall be emailed to

Questions can be submitted until January 28, 2022; answers will be provided to all prequalified consultants on January 31, 2022.

Marcia Turner, P.E., Contracts Manager
Division of Engineering and Design

Doc. No. 049756