Volume 40 - Issue 52 - December 30, 2021
(Published in the Kansas Register December 30, 2021.)
Watco
Kansas & Oklahoma Railroad
Request for Proposals
Interested parties are invited to submit a proposal to build subgrade and install track at the Bartlett facility in Great Bend, Kansas.
Scope of Work
Project is in Great Bend, Kansas on proposed track expansion at the existing Bartlett Site. This proposal requests the contractor provide all necessary labor, equipment, and logistical services for installation of a rail spur including grading, subballast, drainage, erosion control, complete all rehab and track construction work, ties, ballast, etc. The scope is further described as follows:
- Grading site including clearing, stripping, excavation, embankment, subballast installation (owner supplied material) and earthen bumpers. 12,797.64 Tons of subballast to be installed per KSDOT specifications.
- Obtain, manage and closeout SWPPP for project including install of erosion control measures – silt fence and check dams per plan. Drainage to be maintained at all times during construction activities.
- Construction surveying to include final as-built survey.
- Install only pricing for approximately 10,596 Track Feet of 115# jointed relay rail on new 7x9x8.6’ wood crossties.
- Install only pricing for 8 each owner supplied AREMA industrial Turn Out to be built using 115# rail, Sampson Points, Solid Manganese Self-Guarded Frog, Wood Ties, and OTM – plates, spikes, anchors, bolt/washer/nut assemblies.
- (2) 36” Culverts, contractor supplied, to be extended 10 LF Each. Flared end sections to be removed and reinstalled. Contractor to take care in handling so as not to damage the existing pipe or flared end sections. Any damage to pipe or flared end section is to be repaired by contractor at their expense. Existing drainage conditions to be maintained during installation. All pipe installations must be bedded based on plan specifications.
- (1) 24” CMP and (1) 18” CMP, contractor supplied, to be installed per plan. All pipe installations must be bedded based on plan specifications.
- Install owner provided 10,403 tons of ballast, tamping, and regulating.
- Any pre-existing rail, ties, or OTM that is removed when installing switch components, must be removed and disposed of according to all local, state, and federal regulations.
- Additional details concerning the scope of work needing to be done with each portion of the project, will be addressed at the pre-bid meeting.
Minimum Requirements
MSA and Roadway Worker Protection
Contractors must complete, and have on file, a current Master Services Agreement with Watco Prior to submitting a proposal.
- Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Men and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
- Contractor, contractor employees, agents and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
- Any subcontracted work will need to be approved prior to any work starting.
Work Windows
Impact to current railroad and site operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the Contractor must pre-arrange a defined work window with Watco/Kansas & Oklahoma Railroad. Contractor can anticipate a minimum work window of eight hours with no more than one schedule of interruption in that time frame. Between the hours of 07:00 and 17:00. This topic will be further discussed and clarified during the pre-proposal meeting.
Standards
All standards referenced by the project plans and specifications, as well as all applicable AREMA standards must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval. All rail shall be replaced at standard gauge of 56-1/2.”
Submittals
The following documents shall be submitted by the Contractor as part of the project, at the times listed:
- Schedule of Work – Submitted with proposal
- Certificate of Insurance – Submitted prior to construction
- Safety Plan – Submitted prior to construction
- Proof of Roadway Worker Training – Submitted prior to construction
- Rail Testing (If AREMA #1 Relay Rail is used) – Submitted prior to construction
- Rail Weld UT Test Requirements (all rail comp welds) – Submitted with billing
Other Responsibilities:
- Permits – Contractor is responsible for all federal, state and local permits required for the work
- Utilities – Contractor is responsible to locate and protect site utilities
- Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws
Insurance
Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.
Materials
All non-owner supplied materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 25’ from the centerline of any active track, at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. All removed materials remain property of the Kansas & Oklahoma Railroad, to be stockpiled as directed by a representative.
Non-Project Areas
Watco has secured access to the project through Bartlett property right of way. Other access may be obtained by the contractor if they so choose. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.
Pre-Proposal Meeting
Watco shall hold a pre-proposal meeting at the project site as indicated by the project manager. The meeting shall be held at the Bartlett property in Great Bend, Kansas at 10:00 a.m. (CST) January 12, 2022. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.
Project Completion
In service date for this project is expected to be June 1, 2022. Contractor is to build schedule to meet this date and include track tie-in outages during the time period of April 1 to May 1. All work pertaining to this project shall be completed as indicated on the contractor supplied schedule. Failure to complete work by the scheduled date may result in the contractor’s removal from the property or charges of $1500/day until completed to satisfaction.
Submission of a Proposal
All proposals must be submitted no later than January 25, 2022. All submitted proposals shall be reviewed by Watco Purchasing Department. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected. Contractors who wish to submit a proposal must attend the pre-proposal meeting. Proposals will be submitted to Amie Proudfit at amie.proudfit@watco.com. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and provide costs as required below:
- Provide a total sum of all line items on the proposal
- Mobilization and Demobilization – lump sum
- Clearing and Grubbing – 5.64 acres
- Excavation – 11,103 CY (in place measure)
- Embankment – 353 CY (in place measure)
- Erosion Control – Silt Fence – 5374 linear feet
- Erosion Control – Ditch Checks – 22 each
- Culvert Installations and Extensions as specified in plans
- Flared End Sections – 2 each
- Track Removal – 457 TF
- Contractor Surveying – lump sum
- Earthen Bumpers – 6 each
- SWPPP – lump sum
- Subballast Install – Owner Supplied – 12,798 tons
- Install approximately 10,596 track feet of new rail built with 115# RE rail on wood cross ties as shown in plans
- Distribute approximately 10,403 tons ballast
- Tamp and regulate
- Install 8 Each #10 Turn Out (AREMA Industrial 115# RE rail, Rail Self-Guarded Manganese Frog, Hardwood Switch Ties and HSS Switch Stand)
- Clean up work site to completion
Work Reporting
Contractors will be required to complete Bartlett Contractor Safety Handbook and Bartlett Entry Forms. Daily work reports must be filled out and submitted to Paul Leonards, Watco VP Construction at pleonards@watco.com, phone 601-506-1800; and Bryan Waldon, Senior Project Manager for Watco. Weekly Reports should include updates to project schedules, any delays or any change in the scope of work. A detailed summary report must be submitted at the completion of the project. Daily Reporting shall consist of daily progress reports in format to be provided at award.
Drew White
Director of Engineering
Watco
Doc. No. 049659
