Publications iconKansas Register

Volume 40 - Issue 45 - November 11, 2021

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting engineering firm for project KA-4275-02, the redeck of both twin bridges which carry I-435 over Midland Drive in Johnson County, Kansas. Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in the following categories: (a) Category 211 Highway Design – Major Facility, (b) Category 221 Non-Standard Span Bridge Design, and (c) Category 231 Traffic Control Analysis and Design. Consultants may create a team to meet the prequalification requirements. A PDF response must be emailed to KDOT.DesignContracts@ks.gov, Attn: Marcia Turner, P.E., Assistant Contracts Engineer. Responses are to be limited to four pages. The subject line of the reply email and the file name must read “I435-046 KA-4275-02_FIRM NAME.” Proposals must be received by 12:00 p.m. (CST) November 19, 2021, for the consulting firm to be considered.

If a firm is not currently prequalified by KDOT a response may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this Request for Proposal (RFP). Firms may use the KDOT Prequalification Form 1050 to provide this documentation. The 1050 Form and Prequalification Category Definitions (the Blue Book) can be found at http://www.ksdot.org/descons.asp. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules and regulations.

Background and Scope of Projects

This purpose of this project is to redeck the twin, continuous steel welded plate girder, skewed bridges (BR#207 and #208). The lengths of these bridges are both 259.2 feet; the roadway widths are both 56 feet. This project is scheduled for letting in FY 2024 (July 2023-June 2024). KDOT intends to select the most highly qualified firm to perform professional services associated with the design of this bridge project.

Services associated with this RFP begin at preliminary design and continue through final design. The bridge plan sheets for this redeck project were completed by KDOT several years ago and will be supplied to the consultant for their consideration and use in design.

Scope of Services to be Performed

Activities Performed by Consultant

  • Project Management
    • Develop and communicate Project Management Plan and Quality Assurance Plan
    • Perform quality control checks according to Quality Assurance Plan
    • Provide electronic plan files compliant with KDOT Graphic Standards Manual, including CAD conformance checks and ControlCAD indexed DGN files with ProjectWise attributes
    • Provide construction cost estimates at major project milestones
  • Road Design (Prequalification Category 211 Highway Design – Major Facility)
    • Develop preliminary plans to Field Check
    • Develop final plans for construction
    • Visit the project site location
  • Bridge Design (Prequalification Category 221 Non-Standard Span Bridge Design)
    • Develop preliminary plans to Field Check
    • Develop final plans for construction
    • Final bridge plans have already been previously developed by KDOT BSGS. The use of these plans will be negotiated with the consultant at scoping. A link to these plans is provided below
    • Visit the project site location
  • Traffic Engineering (Prequalification Category 231 Traffic Control Analysis and Design)
    • Development of Traffic Management Plan, including coordination with the local government and KDOT Metro Office
    • Develop permanent signing and pavement marking plans
    • Traffic Control Plans: This project will require closure of lanes during construction

Activities Performed by KDOT

  • Engineering survey
  • Environmental services, including lead paint testing and permit application
    • Note: Technical data to support these activities will be required from the consultant immediately after field check
  • Utility coordination, if required
  • Geotechnical services including pavement field investigation and design, and surfacing recommendations

Accelerated Schedule

This project must be let in Fiscal Year 2024 (July 2023-June 2024). Therefore, the design activities must be scheduled to deliver completed plans by July 2023.

Instructions for Proposal

No costs shall be contained in the proposal. A PDF response must be emailed to KDOT.DesignContracts@ks.gov, Attention: Marcia Turner, P.E., Assistant Contracts Engineer. The subject line of the reply email and the file name must read “I435-046 KA-4275-02_FIRM NAME.” Proposals must be received by 12:00 p.m. (CST) November 19, 2021, for the consulting firm to be considered. Questions can be submitted until November 11, 2021; answers will be provided to all prequalified consultants on November 16, 2021.

The proposal must not exceed four (4) pages total to address the pertinent topics. Proposals submitted shall also include completed and signed Special Attachment No. 8 (“Tax Clearance Certificate”) and a completed and signed Special Attachment No. 10 (“Policy Regarding Sexual Harassment”). Subconsultants will need to complete these attachments as well. These Special Attachments do not count against the page limit.

Proposals shall describe any processes or procedures, including best practices, that will be used to perform tasks and to produce deliverables described above under “Scope of Services to be Performed.” Also, include items such as:

  • Project manager/engineer in charge
  • History of projects with similar tasks
  • Availability of staff to meet schedule without overtime
  • Familiarity with KDOT standards and content
  • Any subconsultant(s) and their role(s) (if any) who will be performing services on the project

PDF versions of the final bridge plans previously developed by KDOT BSGS can be downloaded at https://secftp.ksdot.org/public/file/IW5zDCmbVE6glasNhh9udA/435-46%20KA427502%20Final%20Bridge%20Sheets%202-15-17.pdf.

Selection Process

Per standard KDOT consultant selection process, consultants will be selected based on qualifications from the technical proposal submitted – there will be no interview phase. The selected consultant will proceed quickly through scoping, fee negotiation, and to NTP. Fee negotiation will include estimates for preliminary engineering and final design; there will not be a contract pause for final design negotiation after Field Check.

Technical proposals will be evaluated based on the factors listed below to select the most qualified firms. All evaluation factors are weighted equally.

Evaluation Factors

Qualifications and experience
Past performance
Delivery process: approach to schedule
Familiarity with KDOT design procedures
Understanding of technical complexities for project site
Identification of unique team qualifications for specific projects
Company team approach to meeting project schedule and KDOT quality standards

The selected firm will be asked to enter into negotiations with KDOT for an agreement. In the event KDOT cannot reach agreement with a selected firm, it will terminate negotiations and commence negotiations with the next highest ranked firm, and so on, until either agreement is reached for a satisfactory scope of services for a fair and reasonable price, or KDOT decides to pursue other alternatives.

The firm’s accounting systems must have the following capabilities before the firm may be awarded a contract.

  • Valid, reliable, and current costs must be available within the system to support actual costs and pricing data
  • Capability to provide a means of measuring the reasonableness of incurred costs
  • Capability to identify and accumulate allowable costs by contract or project records which will reconcile with the general ledger
  • Ability to provide supporting documentation of actual expenditures for each billing, based on costs

If you have any questions, please feel free to contact kdot.designcontracts@ks.gov.

Ben Asnicar, P.E.
Interim Contracts Engineer

Doc. No. 049549