102-2-4b. Continuing education approval for providers. (a) Each application to become an approved provider, as defined in K.A.R. 102-2-1a(a), or a single-program provider, as defined in K.A.R. 102-2-1a(x), shall be submitted on forms provided by the board and shall include the nonrefundable fee prescribed in K.A.R. 102-2-3.
(b) Approved providers.
(1) Each applicant for approved-provider status shall submit the application form and application fee for approved-provider status at least three months before the first scheduled program.
(2) Each applicant for approved-provider status shall submit an organizational plan that includes a written statement of purpose documenting that social work practice, values, skills, and knowledge are the bases for the provider's educational goals and objectives and administrative procedures.
(3) Each approved provider shall designate a person who meets the educational requirements for licensure to be responsible for the development of the program.
(4) Each approved provider shall develop these systems:
(A) A system for maintaining records for a period of at least three years; and
(B) a system for selection and evaluation of instructors, participant performance requirements, and provision of accessible and adequate space.
(5) Each approved provider shall maintain for at least three years a summary of each individual program offered that documents the following information:
(A) The relationship of the program to the enhancement of social work practice, values, skills, or knowledge;
(B) the learning objectives for the program and the relationship between the program content and the objectives;
(C) the licensing levels for which the program is designed and any program prerequisites;
(D) the relationship of the format and presentation methods to the learning objectives and the content, and the size and composition of the participant group;
(E) the qualifications of the instructor in the subject matter;
(F) the means of program evaluation;
(G) the program agenda. The agenda shall clearly indicate all coffee and lunch breaks; and
(H) the dates the program was given.
(6) Upon board approval of the application and payment of the initial application fee, a provider shall be provisionally approved for one year.
(7) At least 60 days before the end of the year of provisional approved-provider status and at least 60 days before the end of each succeeding three-year period of approved-provider status, each approved provider seeking renewal shall submit an application to the board. Each application for renewal of approved-provider status shall include the documentation required in paragraph (b)(5) for each program offered during that period of approved-provider status. Upon a determination by the board that the approved provider has provided sufficient documentation as specified in paragraph (b)(5) and upon payment of the approved-provider renewal fee established in K.A.R. 102-2-3, approved-provider status shall be granted for a new three-year period.
(8) Any approved provider may be evaluated and monitored by the board by random contact of social work participants attending programs sponsored by the approved provider.
(9) Approved-provider status may be withdrawn by the board if the provider violates this regulation or if quality programs are not maintained to the board's satisfaction.
(c) Single-program providers.
(1) Each applicant for single-program provider status shall submit a separate single-program provider application form and fee for each continuing education activity or each continuing education activity date for which single-program provider status is requested.
(2) The applicant shall submit each application for single-program provider status on a board-approved form that includes a description of the following items:
(A) The relationship of the program to the enhancement of social work practice, values, skills, or knowledge;
(B) the learning objectives for the program and the relationship between the program content and the objectives;
(C) the licensing levels for which the program is designed and any program prerequisites;
(D) the relationship of the format and presentation methods to the learning objectives and the content, and the size and composition of the participant group;
(E) the qualifications of the instructor in the subject matter;
(F) the means of program evaluation;
(G) the program agenda. The agenda shall clearly indicate all coffee and lunch breaks; and
(H) the date or dates the program is to be given.
(3) Each applicant shall submit the required application fee with the completed single-program provider application. If the completed single-program provider application form is not received in the board office at least 30 days before the scheduled continuing education activity, the application may not be processed or approved by the board.
(4) Single-program provider status may be withdrawn by the board if the provider violates this regulation or if the quality of the program is not satisfactory to the board.
(d) Each single-program provider and approved provider shall maintain a record of each social worker's attendance for a period of at least three years.
(e) Each single-program provider and approved provider shall provide each social work participant with verification of the participant's attendance. This verification shall be on forms approved by the board. (Authorized by and implementing K.S.A. 2000 Supp. 74-7507 and 65-6314; effective, T-85-36, Dec. 19, 1984; effective May 1, 1985; amended May 1, 1986; amended May 1, 1988; amended Oct. 24, 1997; amended March 8, 2002.)
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